Multi-tenant QR asset operations

Secure maintenance records for every serviceable asset your team touches.

EquipVault gives operations teams one trusted system for equipment histories, QR-linked field access, maintenance updates, audit logs, and billing-backed tenant workspaces.

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QR-first

Primary workflow

Open the right unit record from the field without exposing raw IDs

Tenant-safe

Access model

Support account login and controlled field-service access paths

Audit-ready

Record quality

Track who changed a maintenance record and when it changed

Scan workflow

Secure redirect to the exact asset record after login.

Field updates

Technicians can add service notes, upload photos, complete checklists, and log what changed — all from mobile.

Tenant-safe controls

RLS-backed workspaces, role-based actions, audit logs, and Stripe-linked plans keep the platform secure and scalable.

Built for HVAC, boilers, refrigeration, pumps, generators, compressors, and industrial maintenance teams that need proof, speed, and accountability.

Product overview

Built for operations teams that need one source of truth per unit.

EquipVault brings together asset records, QR workflows, maintenance history, attachments, billing-backed tenant isolation, and admin-grade audit visibility in one SaaS platform.

Asset-linked QR labels

Generate PNG and SVG QR codes, print labels, and control active/replaced/archived QR lifecycles.

Field-ready maintenance logs

Create, edit, and review service records with before/after states, labor, parts, photos, and recommendations.

Reusable equipment checklists

Ship standardized templates by equipment type and let tenants customize them by site or account.

Role-based tenant workspaces

Owners, managers, staff, and technicians all get only the access they need across locations and assets.

Audit trails + tenant isolation

Supabase RLS, membership-aware access, and database-backed activity logs keep changes attributable and contained.

Operational analytics

Track maintenance volume, QR issuance, due/overdue trends, team activity, and usage against plan limits.

Why teams switch

Stop hunting through binders, spreadsheets, and half-finished service notes.

From scan to maintenance update, EquipVault is designed to reduce ambiguity in the field. The right record opens instantly. The right user can update it. Every important change is attributable.

• Tenant-safe data isolation with Supabase RLS
• Role-based permissions for owners, managers, staff, and technicians
• Account login and field-service access modes for QR routes
• Audit-friendly maintenance timelines, updates, and billing controls

Operational truths

Built for real field friction

Techs need a fast scan path, not a scavenger hunt through tabs, spreadsheets, or text threads.

Accountability is first-class

Maintenance records should say who changed what, when it changed, and what unit was touched.

Multi-tenant by design

Billing, access, and audit boundaries matter once multiple customers and service teams share the same product.

Pricing

Straightforward plans that scale with your asset count, team size, and reporting depth.

Stripe-backed subscriptions, customer portal access, usage-aware plan gating, and clean upgrade paths are built into the product architecture.

Starter

For lean operators who need secure QR-linked maintenance records without overcomplicating the workflow.

$19.99/mo

Up to 50 units

Up to 50 units tracked
Unlimited QR label generation
Maintenance records + edit history
Secure login before unit history access
Audit logs and core dashboards

Choose Starter

UnlimitedRecommended

For companies that need unrestricted unit volume with the same secure operational workflow across every location.

$49.99/mo

Unlimited unit volume

Unlimited units tracked
Unlimited QR labels
Maintenance records + attachments
Analytics and admin visibility
Best fit for growing or multi-site operations

Choose Unlimited

FAQ

Answers for operations, maintenance, and admin teams.

How does the QR workflow stay secure?

Each label points to a tenant-safe asset route. Teams can either require a normal account login or allow field-service access with a technician name plus a site password for that location.

Can outside technicians use the system safely?

Yes. EquipVault supports fast field access without exposing raw database IDs. Every maintenance update is stamped with who made it and when it was changed.

Does EquipVault support multiple locations and teams?

Yes. Tenants can manage multiple sites, buildings, rooms, zones, technicians, QR labels, and asset records with role-aware access control.

Ready to replace asset chaos?

Launch EquipVault with a tenant-safe data model, QR workflow, and audit-ready operations baseline.

Create a workspace, request a walkthrough, or sign in to continue a secure QR scan.

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